Placing all of a company's forms in a single place can be helpful to human resource professionals. Businesses should maintain a backup location for all forms in case of an emergency. Documents that are easily accessible to both employees and HR personnel can greatly benefit companies.
Many businesses have placed their forms online, which provides quick, easy access to these documents. Workers can select a form at any time, and may choose to print the document or fill it out digitally. This may help human resource personnel and employees save time, as the forms are readily available.
Employee benefit consultants are great for companies looking to put some of their forms online. With employee benefits services, businesses can effectively organize how they make these online documents available.
Consider the following tips to organize a forms library:
1. Evaluate the forms. – Companies may have dozens of forms employees can request, so be sure to review which should be accessible online. It might be safe to put only documents that all workers need online, such as forms that allow employees to enroll in benefit plans.
2. Review the categories. – Organizing forms by categories is a great way to make them easy to find on a website. Make the category titles simple to understand and be sure to include contact information for a company's HR department in case employees have follow-up questions.
3. Inform employees. – Employees might be excited to hear about a new way to access forms, and human resource staff members should announce the option's availability to the workforce. This can be done via email or newsletter, and should provide in-depth information about what documents workers can access online.
