Human resource managers might be required to send hundreds or thousands of benefit plan election confirmation letters, depending on the size of their companies. While every letter is addressed to a specific employee, these supervisors should consider the advantages to developing a standard template to use for this type of communication.
Employee benefit services can help, as consultants will provide information about what to include in a benefit plan confirmation letter. Additionally, employee benefit plan administration experts may help human resource managers create a high-quality, professional document, and the template could allow them to save time.
A benefit plan election confirmation letter
First, human resource supervisors should include the employee's benefit plan elections in this letter. A detailed list that features dental, medical and other coverage the worker will receive allows the employee to verify this information is accurate.
Be sure to give employees time to evaluate their election coverage after they receive the communication. Including information about who to contact in order to make coverage changes is helpful, as workers could make changes to their current plan by responding to the appropriate party in a set amount of time.
Contact information for guidance regarding plan choices could prove valuable to workers. This might be a phone number for an insurance provider or ways to reach a human resource professional with the business, and may allow employees to further evaluate their plan selections.
Additionally, each letter should feature information about the costs associated with their coverage. Workers who receive details about how the coverage works and how much the costs will affect their annual compensation might be less likely to have follow-up questions for a company's human resource department.
Consider creating a benefit plan election confirmation letter template with guidance from employee benefit consultants, as this could help a business improve its communication with employees.
